Protecting company data should be a top priority for any organization. Email encryption has the ability to do that, but for those who are behind on technology lingo and resources, what it does and how it works may still need to be explained.
What is email encryption?
Email has become a main source of communication for many, especially in the corporate world. There are a variety of encryption methods to protect the information passed back and forth through them, including plug-ins and integrated software with email clients.
“‘Encrypted’ means complex cryptography is used make your messages unreadable when they’re stored and traveling in clouds from the likes of Google, Microsoft and Yahoo,” Kevin Bocek, vice president of marketing at CipherCloud, a data-protection firm based in San Jose, California, said to NBC News.
Creating an encryption code only takes seconds. The source mentioned that historically, passwords and authentication have been used to send messages between two parties, and encryption is just another advancement in the world of technology and communication.
“It’s like locking a message in a safe, then shipping that safe,” Terence Spies, chief technology officer of Voltage Security, a security company in Cupertino, California, told NBC News. “If you trust the safe, you no longer need to trust the people moving it.”
Why is email encryption necessary?
Customer information is vulnerable to becoming compromised, especially through email. Any exchange of information between consumers and employees is at risk. SearchSecurity mentioned how email encryption software ensures secure communication with customers. It’s easier to encrypt emails than requiring customers to log into a company website to view information.
Additionally, internal data is protected with encryption. Email is a strong source of information for nefarious entities, as organizations use it to communicate about sensitive topics. The source mentioned that many threats are Internet-based, but company insiders can also be malicious.
The solution for risky internal communication is integrating email encryption with desktops, laptops and mobile devices used by all employees. However, users on the other end of the communication line need to choose to encrypt individual emails. The process isn’t perfect, but that’s why touting the benefits of email encryption and how important it is to secure data will make tools like this more popular.
Email encryption provides a safe way to preserve data between business partners, customers and employees. It can also protect internal emails and shield potential intrusions from malware and other insider threats. Companies that have not yet researched encryption software options should do so and find a solution that best fits their individual needs.